The Summary Annual Report (SAR) must be given to plan participants (employees, COBRA QBs, retirees, but NOT dependents/spouses) within 9 months of the end of the plan year if the employer had to file Form 5500. For calendar year plans, this means it must be given out by September 30th. If a 5500 extension was filed, the employer must send the SAR within 2 months after the close of the period for which the extension was granted.
There is an exemption from having to distribute a SAR for plans that do not have to file Form 5500, and also for totally unfunded self-insured plans, regardless of size. However, large fully insured plans are subject to the requirement to give out the SAR.
If you have questions regarding this, please contact your trusted advisor at Hausmann Group.